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Contract Opportunity

11/9/2023 - Q&A Posting

The purpose of this update is to provide a consolidated copy of all questions received through the second draft of the PACTS III RFP. As a reminder, these responses pertain to the second PACTS III draft RFP only and may not apply to subsequent drafts and/or the final RFP. Due to this, interested parties are encouraged to read any future versions of the PACTS III RFP in its entirety. The final RFP will supersede all previous versions of the PACTS III RFP.

11/8/2023 - Update

The PACTS III Industry Day will be recorded. The Government is working on obtaining permission to release the recording to the general public; however, we encourage maximum participation in the event permission to release the recording is not granted.

10/30/2023

The information, "Registration for the Industry Day is required" in the 10/27/2023 update below was incorrectly stated. Registration for the Industry Day is NOT required. Individuals that would like to participate in the PACTS III Industry Day on November 9, 2023 can access the meeting through the following Microsoft Teams Live link:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTgxMWJiNTUtMmJlMC00ODM5LWI4YjgtNDM1NmE4ZjA1NmFi%40thread.v2/0?context=%7B%22Tid%22%3A%225e41ee74-0d2d-4a72-8975-998ce83205eb%22%2C%22Oid%22%3A%2205fbce87-0edd-4fe2-a2a6-21083f4368df%22%2C%22IsBroadcastMeeting%22%3Atrue%2C%22role%22%3A%22a%22%7D&btype=a&role=a

10/27/2023 -

The third PACTS III draft Request for Proposal (RFP) and attachments have been posted and include “3rd Draft RFP” in the naming convention. The Government is not accepting any questions or concerns regarding any aspect of this draft solicitation.

Note: The final RFP for PACTS III will consist of three (3) separate solicitations, one (1) for each Functional Category. This third PACTS III draft RFP is only for Functional Category 1. The solicitations will look similar except for the one sentence under PART I – Continuation of SF 1449 that states which Functional Category the specific solicitation pertains to.

Many aspects of the draft RFP were revised from the second version to the third, so we encourage Industry to read it and all the attachments in its entirety. Some of the major updates include but are not limited to:

1) Offeror’s proposal will be evaluated based on the Functional Category, socioeconomic track and type of Offeror;

2) Projects that meet the definition of relevant and recent as defined in the solicitation that are from the Offeror (Prime Contractor or Small Business Teaming Arrangement (SBTA)) itself or a partner/member of the Offeror’s SBTA will be considered;

3) 40% of projects verified must have been performed by the partner(s) of the joint venture that possess the socioeconomic status associated with the track the Offeror is proposing (52.207-6(a)(1)(i)); Prime Contractor of a Prime/Subcontractor relationship (52.207-6(a)(1)(ii)) or the protégé in a Mentor-Protégé relationship (52.207-6(a)(2);

4) Majority of the attachments were refreshed;

5) The Government intends to use the Procurement Integrated Enterprise Environment (PIEE) suite for proposal submission and retrieval;

6) Managing Venturers or Prime Contractors of SBTAs that are Joint Ventures or Prime/Subcontractor(s) as defined in the solicitation may be granted additional points if Partner/Subcontractor agreements are provide that prove the Offeror has managed teams of the same size or larger on other projects.

The DRAFT documents and language within this third draft RFP are subject to change. Should any language in the DRAFT documents conflict with the final issued RFP, the final RFP shall take precedence.

The PACTS III Industry Day will be held on November 9, 2023, from 10:00am to 12:00pm EST. The Government is using Microsoft Teams Live to conduct this Industry Day. To participate, guest should copy and paste the link below in their browser.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTgxMWJiNTUtMmJlMC00ODM5LWI4YjgtNDM1NmE4ZjA1NmFi%40thread.v2/0?context=%7B%22Tid%22%3A%225e41ee74-0d2d-4a72-8975-998ce83205eb%22%2C%22Oid%22%3A%2205fbce87-0edd-4fe2-a2a6-21083f4368df%22%2C%22IsBroadcastMeeting%22%3Atrue%2C%22role%22%3A%22a%22%7D&btype=a&role=a

The Industry Day will be recorded and the link to the recording will be accessible on sam.gov after the event. Registration for the Industry Day is required. The Government will take questions pertaining to the third PACTS III draft RFP during a portion of the Industry Day and will provide answers as time permits.

Lastly, the Government is continuing to work on responses to the second PACTS III draft RFP and anticipates providing these on sam.gov no later than November 9, 2023.

8/28/2023 –

The DHS is continuing to work on responses to the questions from the second draft RFP and will provide the answers once available. Additionally, the DHS now anticipates hosting a pre-solicitation virtual Industry Day in October 2023. Instructions on how to register for the Industry Day will be available once a firm date is established and time gets closer.

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7/25/2023 –

The DHS is continuing to work on responses to the questions from the second draft RFP and will provide the answers once available. Additionally, the DHS now anticipates hosting a pre-solicitation virtual Industry Day in August 2023. Instructions on how to register for the Industry Day will be available once a firm date is established and time gets closer.

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7/5/2023 -

Questions 619-627 that are highlighted in gray were received in response to the second PACTS III draft Request for Proposal (RFP) that was posted on 6/22/2023.

These responses pertain to the second PACTS III draft RFP only and may not apply to subsequent drafts and/or the final RFP. Due to this, interested parties are encouraged to read any future versions of the PACTS III RFP in its entirety. The final RFP will supersede all previous versions of the PACTS III RFP.

All questions or concerns regarding any aspect of the second draft solicitation shall be submitted using the Solicitation Question and Answer Form, Attachment 17 and sent to PACTSIII@uscis.dhs.gov no later than 5:00 pm Eastern Time on July 7, 2023.

6/22/2023 -

The second PACTS III draft RFP, attachments and survey have been posted. All questions or concerns regarding any aspect of this draft solicitation shall be submitted using the Solicitation Question and Answer Form, Attachment 17 and sent to PACTSIII@uscis.dhs.gov no later than 5:00 pm Eastern Time on July 7, 2023.

Many aspects of the draft RFP were revised from the first version to the second, so we encourage Industry to read it and all the attachments in its entirety. Some of the major updates include but are not limited to:

1) Past performance evaluation has been included.

2) Projects will only be considered from Primes (w/o subcontractors or affiliates), SBA Small Business JVs, SBA MPPs itself or members of SBA Small Business JV or SBA MPP. Although Small Business Teaming Arrangements may submit a proposal, only projects from the Prime of that arrangement will be accepted. Projects from the members of a Small Business Teaming Arrangement will not be accepted.

3) 40% of projects verified must have been performed by the Protégé in an SBA MPP.

4) The second draft RFP further defines Project Relevancy/Recency requirements and “Offeror”, “Proposal”, and “Contract” (Ref. Revised Qualifying Project Examples, Atch. 14).

5) Updated the Statement of Work, On/Off Ramping Terms and Conditions and Attachment 2

6) Added Attachments 3, 11, 19-22

The DRAFT documents and language within this Draft RFP are subject to change. Should any language in the DRAFT documents conflict with the final issued RFP, the final RFP shall take precedence.

The PACTS III Industry Day is anticipated to be towards the end of July 2023. Once the DHS has a firm date, industry will be notified with details (including registration information), by posting on this thread and APFS.

IMPORTANT: The PACTS III acquisition team is seeking responses to the following survey: https://www.surveymonkey.com/r/PACTSIIIRFI. The purpose of this survey is to allow the government to estimate the number of relevant projects each person has, and under which business type(s) a person is most likely to submit most of their projects. PLEASE REVIEW THE ENTIRE DRAFT RFP and PDF VERSION OF THE SURVEY PRIOR TO COMPLETING THE SURVEY. We appreciate your time and responses.

5/25/2023 -

Questions 97 – 619 that are highlighted in gray were received in response to the first PACTS III draft Request for Proposal (RFP) that was posted on 3/3/2023. These responses pertain to the first PACTS III draft RFP only and may not apply to subsequent drafts and/or the final RFP. Due to this, interested parties are encouraged to read any future versions of the PACTS III RFP in its entirety. The final RFP will supersede all previous versions of the PACTS III RFP.

The DHS is no longer going to host a matchmaking event. The DHS intends on issuing a second draft RFP and conducting a virtual Industry Day no later than mid-July. Once the date and time of the Industry Day are established, the DHS will provide instructions on how to sign up.

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4/24/2023 Update - DHS is continuing to work on responses to the questions from the initial draft RFP and will provide responses once available. DHS anticipates a second draft RFP to be released. DHS is contemplating hosting a matchmaking event in the May to June (2023) timeframe. If pursued, details will be made available to industry in advance. Additionally, DHS now anticipates hosting a pre-solicitation virtual Industry Day in the late May or early June (2023) timeframe. Instructions on how to register for the Industry Day will be available as time gets closer.

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3/23/2023 - DHS has received 524 questions in response to the draft RFP and will respond to them in the order received. If you have not received an email from the PACTS III team with the responses to your questions by the time all the questions and answers are posted publicly, please let us know. Otherwise, please refrain from asking if your questions have been receieved.

The virtual Industry Day will no longer be at the end of March 2023 and has tentatively been rescheduled for the end of April 2023. More information will be made publicly available to those interested in virtually attending. Additionally, DHS will provide instructions on how to register for the Industry Day as time gets closer.

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3/10/2023 - Additional attachments uploaded to include a conformed copy of governmetn responses to all questions received through 03/10/2023 and a QR code for the referenced survey noted below.

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This requirement supports the Department of Homeland Security, Strategic Programs Division. This is the DRAFT Request for Proposal (RFP) for Program Management, Administration, Clerical, and Technical Services (PACTS) III. In previous postings, this requirement has been referred to as, "Programmatics, Administration, Clerical, and Technical Services (PACTS) III". Please note, any previous reference of, “Programmatics”, is hereby replaced with, “Program Management”.

PACTS III is set aside only for Service-Disabled Veteran-Owned Small Business (SDVOSB), Women-Owned Small Business (WOSB), Historically Underutilized Business Zones (HUBZone), and 8(a) businesses.

The Acquisition Planning Forecast System (APFS) number for this requirement is: F2022059380

IMPORTANT: The PACTS III acquisition team is seeking responses to the following survey: https://www.surveymonkey.com/r/PACTSIII. The purpose of this survey is to allow the government to estimate the number of relevant projects each person has, and under which business type(s) a person is most likely to submit most of their projects. PLEASE REVIEW THE ENTIRE DRAFT RFP PRIOR TO COMPLETING THE SURVEY. We appreciate your time and responses.

The DRAFT documents and language within this Draft RFP are subject to change. Should any language in the DRAFT documents conflict with the final issued RFP, the final RFP shall take precedence. Attachment 2 and Attachment 3 are not included in this draft RFP but will be provided in the final RFP.

All questions or concerns regarding any aspect of this draft solicitation shall be submitted using the Solicitation Question and Answer Form, Attachment 17 and sent to PACTSIII@uscis.dhs.gov no later than 5:00 pm Eastern Time on March 21, 2023.

The PACTS III Industry Day is anticipated to be towards the end of March 2023. Once the DHS has a firm date, industry will be notified with details (including registration information), by posting on this thread and APFS.

Attachments/Links